Energy Policy Graduate

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Energia Group Privacy Statement

This Privacy Statement sets out how Energia Group intend to use the information you provide in your application, our reasons for requesting it, who will have access to it and your rights. For any further information you require, please refer to our Privacy Policy.

As defined by the General Data Protection Regulation (GDPR) Energia Group is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide.

The recruitment software we use via this website is supplied by IRIS Software Group Limited and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.

IRIS can be contacted at: 4th Floor Heathrow Approach, 470 London Road, Slough, England, SL3 8QY

For Data Protection enquiries, please contact the Help Desk at support@networxrecruitment.com

What information do we collect from you?

We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

• Name, address, email, telephone number
• CV (if applicable)
• Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
• Answers to application questions
• Any other information you wish to provide in support of your application
   

We will be processing your personal data on the legal bases of contractual performance, legitimate interest, statutory requirements and consent. We will use your details and information so that we may assess your suitability for employment with us, as well as carry out our statistical analysis of recruitment and meet our legal obligations in relation to equal opportunities monitoring.

Why do we collect this information and who do we share it with?

Details you provide in this application:

• Will be held on our computer systems and may be downloaded by us
• Will be used to deal with your application
• Will be made available to Energia Group business units and our processors
• Will be used for communication with you regarding the vacancy
• Will be used to satisfy legal requirements
• Will be used for statistical analysis
• Will be held and may be used to contact you about other vacancies

What is automated individual decision-making?

As part of our recruitment process an assessment may be undertaken which involves an automated decision-making tool to assess whether an applicant meets certain job criteria such as education requirements for a role. If you are unhappy with the outcome of such a decision you have the right to contest it and request a human intervention to reconsider the decision. In such circumstances please contact careers@energiagroup.com.

How long do we keep hold of your information?

Your candidate account will be deactivated after 12 months of inactivity. You can deactivate your account at any time at which point your data will be anonymised.

How can I access the information you hold about me? Your rights

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain. Visitors who choose to register may access their profile, correct and update their details, or withdraw their details at any time. To do this, visitors can access their personal profile by using their secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

You have the following rights in relation to the way in which we deal with your personal data:

• you have the right to ask for a copy of the information we hold about you (Subject Access Request - S.A.R)
• the right to rectification if information is inaccurate or out of date
• the right of erasure or to be forgotten
• the right to restrict processing in certain circumstances
• the right of data portability (to obtain and reuse your personal data)
• the right to withdraw your consent with regards to the handling of your personal data
• the right to object to networx and the controller and processors handling of your personal data
• the right not to be subject to automated individual decision making, including profiling, which produce legal effects concerning you or similarly significantly affects you unless it is necessary for the entry into or performance of a contract, authorised by EU or member state law; or based on your explicit consent
• you have the right to lodge a complaint with the relevant data protection authority
   

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

Where you exercise your right to object or withdraw your consent, we may continue to process your personal data where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances.

If you are not satisfied by our actions, you can seek recourse through our internal complaint’s procedure. If you remain dissatisfied, you have the right to refer the matter to the relevant data protection authority) or seek recourse through the courts. For UK applicants the relevant authority is the Information Commissioner’s Office (www.ico.org.uk) while for ROI applicants the relevant authority is the Data Protection Commission (www.dataprotection.ie).

Energia Group can exercise the right to update this policy as and when required.

How do you contact us?

If you have questions as to the manner in which your personal data is being handled or if you require any further information you can contact the Energia Group Data Protection Officer by emailing: Dataprotection@energiagroup.com.